Action

1.

Chairman’s Report

The Chairman reported on the workings of the Trust over the past year.  (copy on file)

2.

Public Contribution - none

MEETING OF TRUSTEES

3.

Election of Officers

Mike Daymond, Chairman : proposed by Lindsey Dedden, 2^nd Peter Baker and agreed.

Michael Simper, Vice Chairman : proposed by Angela Daymond, 2^nd Jane Russell and agreed.

Angela Daymond, Secretary : proposed by Jane Russell, 2^nd Lindsey Dedden and agreed.

4.

5.

Minutes of Previous AGM held 29^th October 2003 had been approved at the meeting held 18^th February 04 and were formally accepted – proposed Alan Dedden, 2^nd Jane Russell.

Matters Arising from the Minutes - None

6.

Accounts for the Year 2003/2004

It was agreed to seek clarification from the Charity Commission as to whether the figure for the Maintenance of the Play Area should be part of the Trustees Accounts. This equipment is owned by the Town Council and is their responsibility, not that of the Trustees’.  The Trustees’ responsibility is only the land.

It was also agreed that the Trustees should write to the Charity Commission regarding the threshold figure (£10,000) whereby a charity moves into the next administration bracket.  Trustees could see a time soon when overheads for the Recreation Ground would reach this figure.

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7.

Minutes of the Meeting held 28^th July  - proposed Peter Baker, 2^nd Alan Dedden and agreed.

7.

Matters Arising from 28^th July Meeting

7.

Item 2.6 : Trees – awaiting response from EDDC.

2.5 – insurance on spiked railings - no information received

2.10a : Letter from Rossgarth being dealt with by the Town Council.

2.10b : Waterslide held on a school staff training day when teenagers unexpectedly had a day’s holiday.

Hard standing – no progress on this

Matters Arising from 28^th July Meeting contd.

3.  Letter acknowledged by Churches Together Secretary, Joyce Sutcliffe.  Photos taken for Historical Society records.

4.a.  Signage : Considerable discussion took place on the urgency of this matter versus the need to gather information regarding the byelaws for other Recreation Grounds and actions required regarding signage taking into account the new Disability Discrimination Act.  Noted that the cost per sign was £35 - £40.

Proposed Jane Russell, 2^nd Nigel Christopher that discussion on this should be deferred till the February meeting when hopefully more Trustees would be present and more information would be available.  The February Agenda would include “Consideration of the existing Byelaws” and “A Review of information regarding other Grounds”.

Town Clerk to be requested to gather information from EDDC, and Recreation Ground Trustees at Ferndown, Wimborne, Ringwood and Fordingbridge.  The Chairman and Vice Chairman would work together to prepare a package for the next meeting.

Alan Dedden requested that in future a meeting of the Trustees should follow the AGM.  This was agreed.

4.b.  Charity Commission Scheme : Charity Commission admit their reference to the Indenture dated 4^th December 1920 gave the wrong date.  Trustees are advised that they have to discuss the Trusts requirements for a “Scheme” with the Charity Commission so that a formula can be agreed.

Proposed Angela Daymond, 2^nd Jane Russell that a new sub-committee be formed to comprise Jane Russell + Mike Daymond and Michael Simper.  Michael Simper cautioned that it may be necessary for the Trust to seek legal opinion in the final analysis and the Chairman advised there were funds available from the Town Council for this purpose.

9.a. Dog Fouling : Noted that the byelaws regarding dogs were alongside the main byelaws and headed “Control of Dogs”.  To be copied to members.

9.c. Rossgarth letter had been referred to the Recreation & Open Spaces Committee of the Town Council.

9.f. Nigel Christopher reported that 5 Town Councillors (who are also Trustees) had attended the IOG Saltex Exhibition of play equipment and as a result he had that week been offered the opportunity for Verwood to have a teenage shelter and kick wall on a trial basis and purchase at a later date, if agreed.

Proposed Alan Dedden, 2^nd Nigel Christopher that this is an acceptable use of the Recreation Ground.  Unanimous approval.

Proposed Lindsey Dedden, 2^nd Nigel Christopher that we agree in principle to the equipment being placed on the Recreation Ground on a temporary basis.  It was also unanimously agreed that this matter would be referred to the Recreation Ground & Open Spaces Committee of the Town Council with the request that when siting the equipment they take into account the openness of the Recreation Ground and the need for informal recreation.

9.f contd.

Nigel Christopher will obtain further details and specifications of the equipment which is being purchased in the first instance by East Dorset District Council.

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Town Clerk

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Town Clerk

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8.

Dates of Future Meetings

Wednesday, 23^rd February 05; Tuesday, 17^th May 05; Wednesday, 20^th July 05, Tuesday, 18^th October 05 (also the AGM).

9.

Any Other Business

a)    a)    New roundels on the gates – a photo was passed round and most Trustees were happy with the colours as shown.

b)    b)    Ernest Whatmore (not present) had sent a message that he felt that the Memorial Hall Trustees would be sympathetic to providing changing facilities should junior football become a regular activity on the Recreation Ground.

c)     c)     Grass Cutting by others – not considered an item for the Trustees.