Action

1.

Minutes of the Meeting held 18^th February were approved –

proposed Mr Whatmore, 2^nd Mrs Whatmore.

2.

Matters Arising

Tree stumps have still not been removed – Mr Dedden will speak with the Clerk.

Rubbish– round bin has been moved complete with its concrete base; rectangular bin appears to be missing.  Mr Dedden will speak urgently with the Clerk on vandal-proof bins and ask about the seats which are being repaired.   Ditches need to be cleared and concern was expressed at the late cutting of the grass.

ADe

3.

Chairman’s Report – covered by Agenda items

4.

Correspondence

None, other than letter from Wessex Memorials (item 7 and previously circulated) and the Youth Club (item 10b).

5.

Report from Chairman of Recreation Ground & Open Spaces Committee

Mr Dedden reported that there was a reduction in broken glass on the Recreation Ground since the removal of the concrete.  The seasaw was awaiting a visit by an Engineer.

Ernest Whatmore raised the matter of the spikes on top of the railings on the Ringwood Road frontage of the Recreation Ground.  This matter was raised by the police officer inspecting the surrounds of the Memorial Hall land as being hazardous and potentially the basis for a damage claim.  Mr Dedden will ask the Clerk to seek advice from the insurance company regarding the potential hazards with regard to fencing and ditches.

ADe

6.

Public Contribution

Mrs P Reeks of Moorlands Road brought the Trustees’ attention to the No Cycling byelaw and drew attention to the damage being caused by motor/moped cycling.  She also requested a hard play area (later discussed under 11b).  She stated that the grass was too long for playing football.

She expressed concern at the need for attention to the trees at the British Legion end of the Recreation Ground which overhung the Band Hall land. It was agreed that she should meet on site with the Council’s Tree Councillor, Nigel Christopher.

NC

7.

Recreation Ground Memorial Plaque

Proposed Mr Dedden, 2^nd Mr Baker.

Recommended that the Recreation Ground memorial plaque should be on one of the roundels in the main gate, wording as follows –

Verwood Recreation Ground

in memory

of those who fell in

1914  The Great War   1918

 The wording on the second roundel to read –

Verwood Town Council

+ the town crest

MD

8.

Ferrett Green Memorial Stone

Proposed Mr Dedden, 2^nd Mrs Baker

Recommended that we are happy with the replacement wording -

VERWOOD MEMORIAL STONE

At the going down of the sun

And in the morning

WE WILL REMEMBER THEM

there being no adverse comments from the President of the Royal British Legion, Mr Dennis Wright, or the Chairman of the Council of Churches, Rev. Andrew Sinclair.

MD

9.

Constitution

A draft “Governing Document” was supplied prior to the meeting by Mr Dedden on behalf of the working party.  Trustees were asked to study the document and report back any concerns.  The Chairman to write to the Charity Commission with a copy of the proposed draft Governing Document for their comments and the Indenture regarding the sale of the land to the people of Verwood.  Agenda item next meeting.

All

MD

ADa

10.

a)

b)

Future use of the Recreation Ground

Trustees were happy for organised junior football to take place on the Recreation Ground, but as yet no approach had been made by VCA/Rossgarth.

Suggestions for footpaths and additional equipment were not supported in the light of more recent suggestions which had come from the meeting at the Youth Club.  However, Mr Phill Cox would talk informally with young people for their ideas.

The Secretary read a letter from Phill Cox, the Youth Club Leader requesting permission to have a water slide on the Recreation Ground..  Proposed Mr Dedden, 2^nd Mr Baker

Recommended that a water slide could be erected on the Recreation Ground on two occasions during the school summer holidays between 5pm and 8pm for a Youth Club function subject to suitable dates and the appropriate insurance.

Mr Dedden and Mr Christopher will meet with Mr Cox to discuss the feasibility and costings to erect a hard standing suitable for organised and casual netball, 5-a-side and other activities as discussed at a meeting held with Town Councillors on 12^th May 04.

PC

ADe/NC